thecrownroomrogers.comAN U N FO RGE T TA BL E EXPER IEN CE
TA BL E OF CON TE NTS ABOUT US / WE D D I NG SAbout Us / Weddings 1Testimonials 2-3 The Crown Room Banquet Center offers an unforgettable experience.Events 4 We are a full service banquet center that can accommodate any eventBreakfast 5 including, but not limited to: Wedding Receptions, Rehearsal Dinners, Class Reunions, Athletic Banquets, Holiday Parties, Fundraisers, Galas,Luncheon Plated Entrées 6 and Corporate Events.Luncheon Light Entrées 7 The Crown Room staff strives to exceed expectations. The talents ofLuncheon Buffet 8 our Executive Chef and his culinary team, combined with our banquet staff, ensures that no detail will go unnoticed. Once you have chosenDinner Buffet 9 the Crown Room as your event site, you will also be provided with a personal Event Planning Coordinator to help make sure all of yourCarving Stations 10 needs are met.Plated Dinners 11-12 The Crown Room is a stunning location for your weddingBeverage Services 13 reception. Our Rogers Minnesota venue truly is breathtaking!Hors d’oeuvres 14 Our Banquet Staff is dedicated to ensuring your milestone commemoration is the dream you’ve longed for. From your initial inquiryAnytime Snacks 15 to your last dance, our Wedding Event Coordinator will be sure your experience delights. The beautiful design and decor of the Crown Room,Dessert 16 combined with the culinary talents and expertise of our Executive Chef,Cakes & Confections 17-18 allow us to ensure that your “day of days” will be memorable.Event Guidelines 19-22 1
RE VI E WS R E V I E WS C ONT I NUE DThe team at the Crown Room has made our wedding If you are considering having your wedding at the Crownexperience amazing! We had to cancel our event at the Room then absolutely do it! I am a very particular person andCrown Room because of COVID so didn’t end up having have high expectations. Gina and Jen blew me away withour big day there. During that entire planning process every aspect of the planning process and I never waited a fulland COVID unknowns, Gina was knowledgeable, worked day to hear back from them with any questions, changes orto give us what we wanted or needed, calming, kept concerns. They insured trust and kept their promise. We hadus updated on what was going on, and super helpful in numerous guests go out of their way to tell us how beautifulideas of planning and possible changes as they occurred. our wedding was and how special and welcomed they feltI would highly recommend working with the team at the having the Crown Room staff there to open the doors andCrown Room to plan any event, they will make it amazing. welcome them into the venue. I am absolutely amazed by the customer service by the servers, bartenders, event supervisor,We had our ceremony and reception at the Crown Room. and of course Jen & Gina! Thank you for making our weddingGina and Jen were professional and knowledgeable a day to remember for us and all our guests.to work with and made planning our wedding fromout-of-state, easy, stress free, and fun! The venue was We loved the Crown Room and the staff. It was truly the mostthe perfect setting for a warm and cozy atmosphere seamless and stress free day of our lives. You really can’t goand they partner with the best of the best vendors. It wrong when you book at the Crown Room!was the perfect size for our 130 guests and our guestsdescribed the atmosphere as beautiful, gorgeous, andenchanted. We rented up-lighting and Edison bulbs froma preferred vendor and the Crown Room provided anamazing fireplace focal with fairy lighted birch trees. Ialso appreciated that this venue allowed us to release SkyLanterns and Sparklers, features that many venues wouldnot allow. 2 3
E V E N TS BR E AK FAS T Includes Freshly Brewed Coffee, Hot Tea, Ice Water & Chilled Fruit JuiceWe can customize our menu options to fit within the individual CONTINENTAL BREAKFAST OPTIONS BREAKFAST BUFFET OPTIONSneeds of your fundraiser or gala. Whether you have a group of 10 or Limited to 3 hours Includes Fresh Seasonal Fruit, Mixed Berries,350, the Crown Room is the ideal location to host your Fundraiser or Mini Croissants, Danishes & MuffinsGala with capabilities to accommodate silent auctions, live auctions, The Early Bird and award presentations. Fresh Fruit & Mixed Berries, Early Riser Mini Croissants, Danishes & Muffins Scrambled Eggs with Cream Cheese & Chives, Hash Browns, Applewood Smoked BaconBANQUET / GALA ATHLETIC / REUNION Diamond Lake & Sausage Links, Steel Cut Oats &• Seating for up to 350 • Groups of 10 to 350 Fresh Fruit & Mixed Berries Brown Sugar & Raisins Cinnamon Coffee Cake• Complimentary wi-fi • Complimentary School Breakfast Breads, Jams & Jellies Sunrise Colored Linens & Seasonal Egg Bake, Hash Browns• Customized Dinner Options Centerpiece Starters The Crown Room Cinnamon Raisin French Toast• Full Service Bar Fresh Fruit & Mixed Berries Butter & Maple Syrup • Affordable Buffet &• Silent Auction Capabilities Plated Dinner Options Assorted Yogurt & Granola Steel Cut Oats & Brown Sugar & Raisins Mini Croissants, Strudels,• Valet and Coat Check • Audio and Video Equipment Danishes & Muffins, Farmers• Audio and Video Equipment • Podium and Wireless Breakfast Breads, Jams & Jellies Scrambled Eggs with Cream Cheese & Chives, Microphone for Vegetables, Hash Browns• Staging and Entertainment Awards Presentations The Rogers Applewood Smoked Bacon & Sausage Links Accommodations Fresh Fruit & Mixed Berries, Buttermilk Biscuits & Sausage Gravy• Centerpiece Starters • Complimentary Table Linens, Brown Sugar Oatmeal, Yogurt Parfaits, Mini Steel Cut Oats & Brown Sugar & Raisins Silverware, Glassware & China Croissants, Strudels, Danishes & Muffins,• Complimentary Table Linens, Breakfast Breads, Jams & Jellies Silverware, Glassware & China PLATED BREAKFAST Includes Fresh Fruit Cinnamon Raisin French Toast Whipped Butter & Maple Syrup Choice of Ham, Sausage or Bacon (Choose One) Scrambled Eggs 3 Eggs Scrambled with Cream Cheese & Chives Hash Browns, Choice of Ham, Sausage or Bacon (Choose One) Buttermilk Pancakes, Blueberry Compote, Mini Chocolate Chips (Additional $1.50) 4 5
L U NCH E O N PL ATE D E NTR ÉES L UNC H E ON LI G H T E NT R É E S Pick three MAX. ENTRÉE SALADS HOT SANDWICHESSTARTERS ENTRÉES With Bread & Butter Choice of Chips or Potato Salad,Pick One Garnished with Slaw & a Dill Pickle Glazed Meatloaf Chicken CaesarHouse Salad 8 oz. House Glazed Meat Loaf Served with Romaine Lettuce with Cucumbers, Grape California BurgerMixed Greens with Orange Segments, Asparagus & Mashed Potatoes Tomatoes, Parmesan Cheese & Croutons 8 oz. Beef Patty with Lettuce, Tomato,Cranberries, Cheese Curds & an Onion & KetchupApple Cider Vinaigrette Chicken Parmesan Southwest Chicken Salad Hand Breaded Parmesan Chicken Breast Mixed Greens, Avocado, Black Beans, Vegetarian BurgerWedge Salad Topped with Fresh Mozzarella & Basil on Roasted Corn, Peppers, Red Onion & 8 oz. Wild Rice Patty with Fresh Mozzarella,Iceberg Lettuce with Tomatoes, Bacon, Penne Noodles with Marinara Sauce Guacamole, Chipotle Ranch Dressing Tomato, Lettuce, & Pesto MayoBleu Cheese, Chives & Buttermilk Ranch Broiled Walleye Chef’s Salad Turkey BurgerCaesar Salad 8 oz. Panko Breaded Walleye Served Lettuce with Ham, Turkey, Swiss & Turkey Burger Topped with AppleRomaine Lettuce with Shaved Parmesan, with Rice Pilaf, Seasonal Vegetables, Cheddar Cheese, Egg, Cucumber, Tomato Brie Cheese & MayoCroutons, Cucumbers & Grape Tomatoes Lemon & Tartar Sauce & Balsamic Vinaigrettetossed in a Creamy Caesar Dressing Jack Daniel’s BBQ Pulled Pork Vegetarian Lasagna Roll COLD SANDWICHES 8 oz. Pulled Pork with Coleslaw, Fried Onion,Mixed Berry Salad Spinach, Ricotta Cheese, Mushrooms & Choice of Chips or Potato Salad, & Jack Daniel’s BBQ SauceRomaine & Iceberg Lettuce with Tomatoes in Pasta Sheets Topped with Garnished with Slaw & a Dill PickleStrawberries, Blueberries, a Creamy Tomato Vodka Sauce Rogers BurgerFresh Mozzarella Cheese, Chicken Caesar Wrap 8 oz. Beef Patty with Pulled Pork, AmericanCandied Pecans & Chicken Caprese Lettuce, Croutons, Parmesan, Tomato, Cheese, Fried Onions, & A-1 MayoWild Raspberry Vinaigrette Dressing Grilled Chicken Breast, Fresh Basil, Chicken & Caesar Dressing Fresh Mozzarella, & Tomatoes in a Bacon Black & Blue BurgerCandied Walnuts & Pear Salad Balsamic Glaze served with a Buffalo Crispy Chicken Wrap 8 oz. Beef Patty with Bacon & Bleu CheeseSliced Pears with Candied Walnuts on Tomato Vodka Sauce on a bed of Linguinie Lettuce, Bleu Cheese, Celery, TomatoMixed Greens with Dried Cranberries, & Bleu Cheese Dressing Walleye SandwichGorgonzola & a Balsamic Vinaigrette Beef Short Rib 8 oz. Panko Breaded Walleye with Shaved 6 oz. Short Rib with Veal Jus Turkey BLT Wrap Lettuce, Tomato, American Cheese,Caprese Salad Served with Seasonal Vegetables & Lettuce, Bacon, Tomato, Turkey, Cheddar Tartar Sauce & Lemon WedgeSpinach & Crispy Lettuce Mixed Truffle Mashed Potatoes Cheese & a Tarragon Honey Mustardwith Grape Tomatoes, Croutons,Fresh Mozzarella & Vegetarian Wrapa Basil Tomato Vinaigrette Dressing Lettuce, Cranberries, Walnuts, Brie Cheese, Green Apples & an Apple Cider Dressing 6 7
LU N CH E O N BU F FET D I NNE R BUFFE T Brats & Quarter Pound Hot Dogs Fiesta Midwest Quarter Pound Bratwurst & Quarter Pound Hot Dog, Kosher Pickles, Tortilla Chips & Salsa Dinner Rolls & ButterSauerkraut, Relish, Onions, Ketchup & Mustard, Kettle Chips with Spinach Chili con Queso International Cheese & Crackers Dip, Potato Salad, & Fresh Fruit Chicken & Sirloin Strip with Fresh Vegetable Display with a Sautéed Onions & Peppers Homemade Onion Dip Charcuterie Platter & Soup Fire Roasted Black Bean & Corn Salad Pear & Walnut SaladAssorted Meat Deli Sandwiches including: Turkey, Ham, Salami & Beef with Refried Beans & Spanish Rice Chicken Chardonnay with aCheese, Lettuce, Tomato, Red Onion on Fresh Sandwich Bread with Mayo, Served with Guacamole, Sour Cream, Chive & Bacon Cream Sauce Mustard and Pickles, House Made Soup (see list below), Pico de Gallo, Shredded Cheddar Cheese, Prime Rib with Horseradish & Au Jus Kettle Chips with Spinach Dip Hard Shell and Soft Shell Tortillas (*chef attended carving station) Pecan Crusted Walleye with a Hot Sandwich Italian Butter Dill & Tomato SaucePulled Pork, Pulled Chicken & Pulled Beef, Served with Jack Daniel’s BBQ Caesar Salad with Seasonal Vegetables Sauce & Rolls, Kettle Chips with Spinach Dip, Coleslaw, Fresh Fruit, Fresh Mozzarella & Tomato Au Gratin Potatoes & Crispy Onions Parmesan Herb Chicken Italian Rope Sausage with Atlantic The Backyard Grill Sweet Peppers & Onions Dinner Rolls & ButterGrilled or Crispy Chicken Breast (Choose One), Third-Pound Burgers with Fettuccini Alfredo with Broccoli International Cheese & Crackers Onions & Mushrooms, Cheddar, Swiss & Pepper Jack Cheese, Pickles, Roasted Seasonal Vegetables Fresh Vegetable Display with a Mustard, Ketchup, Lettuce, Tomato, & Red Onion, with Spinach Dip, Garlic Bread Homemade Onion Dip Potato Salad, Fresh Fruit, & Kettle Chips Pear & Walnut Salad Hardy Grilled Atlantic Salmon with a Dinner Rolls & Butter Honey Lemon Butter Glaze SOUPS International Cheese & Crackers Champagne Chicken with Bacon Pick One Garden Salad with Ranch Dressing & Spinach with a Lemon Butter Sauce Fresh Vegetable Display & Béarnaise Tenderloin with a Wild Rice Homemade Onion Dip Wild Mushroom sauce Chicken Cutlet with Capers (*chef attended carving station) Tomato Basil & a Herb Butter Sauce Seasonal Vegetables Chicken Noodle Roasted Sirloin with a Brandy Sauce Creamy Boursin Mashed Potatoes (*chef attended carving station) French Onion with Swiss Cheese & Croutons Seasonal Vegetables Creamy Yukon Gold Potatoes 8 9
CA RV I NG STATI ONS P LAT E D D I NNE R S $90 per 3 hour Chef-Attended Carving Station Includes Baskets of Fresh Assorted Rolls & Butter, Your Choice of ONE Starter, Recommend 1 chef per 50-75 guests and Fresh Brewed Coffee, and Ice Water Roasted Pork Loin STARTERS Pick One VEGETARIAN Pick One Herb & Garlic Crusted Pork Loin served with a Cranberry Apple Chutney House Salad Artichoke & Spinach Lasagna Roll (1 loin serves approx. 25 guests) Mixed Greens with Orange Segments, Pasta Sheets Stuffed with Artichokes, Cranberries, Cheese Curds & an Spinach & Ricotta Cheese topped Roasted Turkey Apple Cider Vinaigrette with a Garlic Cream Sauce Citrus Balsamic Glazed Turkey Breast (1 turkey breast serves approx. 25 guests) The Wedge Salad Butternut Squash Ravioli Iceberg Lettuce with Tomatoes, Bacon, Butternut Squash Ravioli with Honey Glazed Ham Bleu Cheese, Chives & Buttermilk Ranch Blueberries, Candied Pecan & a Smoked Honey Glazed Pit Ham served with a Maple Sage Cream SauceCherry Port Wine & a Whole Grain Mustard Cream Sauce Caesar Salad (1/2 ham serves approx. 25 guests) Romaine Lettuce with Shaved Parmesan, Black Bean Enchiladas Croutons, Cucumbers & Grape Tomatoes Black Beans, Corn, Cheddar Cheese, Peppers, Rubbed Prime Rib tossed in a Creamy Caesar Onion, Lime, Pico & Enchilada Sauce Herb & Cracked Pepper Rubbed Prime Rib serve with Au Jus & Horseradish Sauce Mixed Berry Salad POULTRY (1 prime rib serves approx. 40 guests) Romaine, Iceberg Lettuce, Strawberries, Airline Chicken Champagne Blueberries, Feta Cheese, Candied Pecans 10 oz. Chicken Breast, Prosciutto, Sundried Beef Tenderloin and a Wild Raspberry Vinaigrette Dressing Tomato, Spinach,& Creamy Champagne Sauce Seasoned Beef Tenderloin served with a Béarnaise & Horseradish Sour Cream & Chimichurri Candied Walnuts & Pear Salad Turkey Steak Piccata (1 tenderloin serves approx. 15-20 guests) Sliced Pears with Candied Walnuts on Field 8 oz. Pan-Roasted Turkey Steak, Lemon Caper, Greens with Gorgonzola & Artichokes, Tomato & a Herb Butter Sauce Balsamic Vinaigrette Chicken En Croute Caprese Salad Chicken Breast, Mushroom & Bacon Duxelle, Spinach & Crispy Lettuce Mixed with Grape Wrapped in Puff Pastry & a Sherry Sauce Tomatoes, Croutons, Fresh Mozzarella & a Basil-Tomato Vinaigrette Dressing Chicken Nantucket Chicken Breast Airline Stuffed with Lobster Meat & a Brandy Cream Sauce 10 11
PLATE D D I N NE RS ( C ONT) BE V E R AG E S E R V I C E SFISH & SHELLFISH BEEF HOST - CASH HOST - CASHPecan Crusted Walleye Add on: Bacon, Bleu Cheese, Mushrooms,8 oz. Pecan Hand Coated Walleye Served Herb Butter, Sautéed Shallots, Fried Onions Premium Rail Liquor Fountain Popwith a Dill Tomato Butter Sauce ($2.00 each) Top Shelf Liquor Bottled PopCedar Plank Salmon Boneless Short Rib8 oz. Apple-Wood Smoked Bacon & 10 oz. Braised Boneless Short Rib with aCheese Encrusted Salmon Fillet on a Cedar Bourbon Sauce Top Shelf co*cktails Bottled WaterPlank Filet Mignon Domestic Bottle Beer Fresh Brewed CoffeeShrimp Scampi 8 oz. Grilled Filet Mignon with a8 oz. Sautéed Shrimp in a Garlic & Chablis Béarnaise Sauce Premium Bottle Beer Lemonade or Iced TeaHerb Butter Sauce Petite Tender House Wine Hosted PunchLobster Tail 8 oz. Pan Roasted Petite Tender Steak &8-10 oz. Steamed Maine Lobster Veal Demi Glazeserved with Drawn Butter & Lemon Hot Chocolate or Hot Cider New York SteakPORK 12 oz. Grilled New York Strip Steak with DRAFT BEER (when available) Sparkling Fruit JuicePork Chop Red Wine Sauce14 oz. Grilled Pork Chop Served with a 16-Gallon Domestic Keg Unlimited Soda PackageCherry & Port Wine Sauce DINNER DUET Available upon Request 16-Gallon Premium KegPork Tenderloin8 oz. Bacon Wrapped Pork Tenderloin STARCHES - Pick Onewith a Fuji Apple & Whiskey Sauce Creamy Mashed Potatoes Garlic Mashed PotatoesVEGETABLES Dill Fingerling PotatoesSteamed or Roasted - Pick One Roasted Baby RedsAsparagus & Carrots Golden Jewel Rice BlendBroccolini & Roasted Red Pepper Wild Rice PilafButtered Haricot Vert & Almond Loaded Mashed PotatoesHoney Glazed Green Top Baby Carrot (Bacon, Cheddar, Chives) +$2.00 upchargeRoasted Seasonal Vegetables All cash bars include state liquor tax. Host pricing is subject to MN State Liquor Tax and 18% service charge and 7.275% service charge tax. A bartender fee of $75.00 will be KID’S MEAL charged for each bar with sales under $350.00. All hosted food and beverage prices are Served with Fresh Fruit subject to sales tax, service charge, and service charge tax. Macaroni & Cheese Chicken Tenders & Fries Mini Pepperoni Pizza Mini Corn Dog & Fries Hot Dog & Fries Hamburger or Cheeseburger & Fries 13
H ORS D ’OE U V RE S ANY T I ME S NAC K S Sold Per Piece & Passed Butler Style Sold Per Piece/Person unless NotedCOLD HOT SALTY SWEETBlue Cheese & Honey Wrapped Cheese Curd & Tangy Bloom Sauce Kettle Chips & Onion Dip Fresh Baked CookiesProsciutto Pear Wedge sold per dozen Sweet & Tangy Bourbon Glazed Beef Meatball Pretzel TwistPeppered Beef Tenderloin & Walleye Finger & Tartar Sauce Brownies & BarsHorsey Sauce on a Crostini sold per dozen Southwestern Chicken Spring Roll Snack Mix & Chipotle AioliSeasonal Fruit Kabob & Yogurt Sauce Truffle Chicken Pot Sticker & Teriyaki Sauce Tortilla Chips & Salsa • ChocolateAhi Tuna Wasabi & Sweet Plum Mini Grilled Cheese & Tomato Shooter • Pecanon a Wonton • Walnut Bacon Wrap Shrimp & Sweet Chili Sauce Mini Soft Pretzels • Pistachio with Cheese & Beer Mustard Sauce • BaileysClassic Jumbo Shrimp co*cktail Whiskey Glazed Beef Bite Cream Cheese Stuffed Jalapeno Popper Boneless Wings Mini Chocolate CroissantsCaprese Skewer & Raspberry Sauce • Buffalo • Honey Barbecue Fried Ravioli & Sweet Marinara Sauce • Garlic Parmesan Mini MacaroonsWedge Salad Skewer • Teriyaki Crispy Prosciutto Flat Bread Puppy ChowPetite Antipasto Skewer Coconut Shrimp & Sweet Thai Sauce Macaroni & Cheese Bar Spinach & Artichoke Dip on a Crostini Mini CheesecakesChicken Salad Phyllo Cups Buffalo Shrimp Pizza • PepperoniBacon Deviled Eggs • Sausage • Cheese • Combo 14 14 15
D E SSE RT C AK E S & C ONFE C T I ONSBailey’s Irish Cream Cheesecake Lemon TorteBailey’s Irish Cream Liqueur blended Classic White Cake with fresh Every cake and dessert is made fresh in house with the highest quality ingredients.into Creamy Cheesecake with an Lemon Curd and Lemon Cream Some of our Favorite Custom Cakes Created Just for You:Oreo Cookie Crust See Next Page Fresh Fruit TartVanilla Bean Cheesecake Sweetened Cream Cheese Filling toppedSilky Cheesecake with specks of with Assorted Fruit on a HomemadePure Tahitian Vanilla Beans Short Dough Crust (seasonal) CREATE YOUR OWN CAKE CAKE SHAPESToffee Cheesecake French Silk Pie choosing a Cake Flavor, Cake Filling • Tiered or Non-TieredCreamy Cheesecake with real Heath Creamy Chocolate Filling with Dollops of & Frosting/Icing from below: • Round or SquarePieces Topped with White Chocolate Whipped Cream and Chocolate ShavingsMousse & sprinkled with Toffee in a CAKE FLAVORS CAKE PRICING • Chocolate • Red Velvet Centerpiece Table Cakes/DessertsGraham Cracker Crust Chocolate Mousse Rich Velvety Chocolate Mousse • White • Almond • Marble • Carrot Cake CUPCAKESStrawberry Swirl Cheesecake accompany a Chocolate-Dipped • Lemon • UnfilledFresh Strawberry Purée blended Ladyfinger, topped with a dollop of * More Flavors Upon Request • Filledinto a Creamy Cheesecake Whipped Cream and a Raspberry Each Cupcake is finished with CAKE FILLINGS it’s own signature topping.Chocolate Drizzled Pecan Carrot Cake Tiramisu Mousse FillingsCinnamon Cream Cheese Mousse between Layers of Coffee-Soaked Ladyfingers • Strawberry Puree FILLED SHEET CAKEThree layers of Carrot Cake, topped with with a Mascarpone filling between • Raspberry PureePecans & Drizzled with Chocolate Each Layer, topped with Whipped • Lemon TIERED CAKES Cream and dusted in Cocoa Powder • Chocolate Mousse • RealDouble Chocolate Torte • Chocolate Cookie Dough • FauxCreamy Fudge Fills & covers Three Pecan Tasse • Cookies & Cream • Combination of bothLayers of Devil’s Food Cake A Sweet Buttery Tart Shell with the • Starwberry Cheesecake classic Fall Pecan Filling • Vanilla Whipped ToppingTruffle Torte **Ask for a quote based on your • Crown Room SignatureWith Raspberry Purée & Three types of Mini Apple Pie personal design. Whipped Cream CheeseChocolate in a Dense Fudge Torte The All-American Apple Pie in Miniature * More Flavors Upon RequestDevil’s Food Raspberry TorteThree Layers of Devil’s Food Cake,Covered with Chocolate Ganache& filled with Raspberry Mousse 16 17
CU STOM CA K E S WE D D I NG C H E C K LI S T BLACK & WHITE CAKE FIRST THINGS FIRST (6-12 MONTHS) □ Talk to people you’d like to do special One of the Crown Room Couples Go To Favorites! A Cookies and Cream performances and readings as part ofFilling that is nestled between a layer of White Cake and a layer of Chocolate □ Get organized with this list and a good the ceremony notebook or folder Cake. It’s iced with our Crown Room Vanilla Whipped Topping. □ Plan hotel bookings for out-of-town □ Set wedding date guests BETTER THAN YOUR HONEYMOON CAKE □ Plan a budget Chocolate Cake soaked with Sweetened Milk and Delicious Caramel, Iced □ Find cake decorator and have first □ Choose wedding party; bridesmaids, meeting with our Crown Room Vanilla Whipped Cream, Criss Crossed layers of Chocolate Sauce and Caramel, Sprinkled with Fresh Toffee Pieces. groomsmen, personal attendants, □ Arrange wedding day transportation ushers, readers □ Register for gifts THE MONROE CAKE □ Research ceremony locationsThe Most Popular Crown Room Cake! A Delicate Almond Cake Iced with our □ Reserve tables, chairs, and other rental □ Find a wedding gown equipment you will need (unlessSignature Crown Room Whipped Cream Cheese Icing. The Inspiration of it All caterer/site is taking care of this) is the Ruby Red Raspberry Puree in the Center. ADDITIONAL DETAILS (4-8 MONTHS) □ Begin working on your vows, COOKIE DOUGH LOVERS CAKE particularly if you’re writing your own □ Attend a wedding expo This Cake is for ALL those Cookie Dough Lovers Out There! A White Cake □ Mail invitations and RSVP’s filled with Chocolate Chip Cookie Dough and Iced with Vanilla Buttercream □ Choose bridesmaid’s dresses Frosting Topped with a Mini Chocolate Chip Cookie. □ As you receive gifts, be sure to update □ Choose tuxes for groom and and/or add items to your registry list groomsmen and send thank you’s MOCHA CAKE Need to Wake up After your Delicious Meal? This Mocha Inspired Cake is □ Take engagement pictures □ Confirm delivery of your gown and schedule fittings for You! A Chocolate Cake filled with Coffee Mousse filling Iced with Coffee □ Choose florist and have first meeting Buttercream and Topped with a Chocolate Covered Espresso Bean. □ Meet with officiant to discuss ceremony □ Choose and book musicians for ceremony □ Confirm florist and date CHOCOLATE CHOCOLATE CAKEWho Says You Can Have too Much Chocolate? A Chocolate Cake filled with a □ Choose and book a DJ □ Confirm caterer time and dateChocolate Mousse filling and Iced with Chocolate Buttercream Topped with a □ Choose and order wedding bands □ Confirm photographer and/or Whopper. videographer time and date □ Choose favors and welcome baskets □ Confirm musician’s time and date LEMON POPPYSEED CAKE □ Choose gifts for wedding party When Life give you Lemons, Put them in a Cake! A Lemon Poppyseed Cake □ Confirm church time and date □ Choose readings for ceremonyfilled with Lemon Cream and Iced with Whipped Cream Cheese Frosting and □ Finalize reception details topped with a Lemon Candy. □ Finalize guest list □ Confirm dress delivery and last fitting □ Plan and book honeymoon; use a STRAWBERRY CHEESECAKE CAKE travel agent □ Make appointment for dress alterationsCan’t Decide what Dessert to Choose? Give them Both Cake + Cheesecake! □ Send save-the-date cards if using □ Do trial run of hair and makeup; A White Cake Filled with Strawberry Cheesecake filling and Iced with schedule wedding day beauty Whipped Cream Cheese Frosting topped with Strawberry Pearls. □ Apply for marriage license appointments □ Book hairstylist and makeup artist 18 19
W ED D I N G CH E CK LI ST CONT. E V E NT G UI D E LI NE STHE FINAL DETAILS □ Prepare tip and payment envelopes for officiant and vendors□ Finish your wedding vows □ Have engagement ring polished and□ Buy all wedding accessories; unity cleaned candle, guest book, decorations □ Get rings engraved□ Send change-of-address information to AGREEMENT & CANCELLATION POLICY post office □ Pick up wedding rings This document will serve as an Agreement between The Crown Room at the Wellstead of Rogers□ Begin making arrangements to change □ Assign specific responsibilities to and the undersigned herein (the “Responsible Party(ies)”). All cancellation notices must be in name on license, Social Security card, members of your wedding party for writing. The Crown Room at the Wellstead of Rogers enforces the following cancellation policy: etc. the final day More than six (6) months prior to the function - 50% of the current food & beverage minimum will be due & payable; Less than six (6) months to three (3) months prior to the function - 70% of the current□ Check in with your photographer to □ Give the final head count to the caterer food & beverage minimum will be due & payable; Less than three (3) months to one (1) month prior see when your photos will be online (include necessary vendors); confirm so you can email your online album to set-up to the function - 90% of the current food & beverage minimum will be due & payable; Less than family and friends one (1) month prior to the function - 100% of the current food & beverage minimum will be due and □ Confirm receipt of marriage license payable. Cancellation of the event within the seventy two (72) hour guarantee period (as noted□ Solder together engagement ring and further below), barring acts of God, will result in charges for staff wages for shifts that were cancelled wedding ring □ Setting up guest book at ceremony and the cost of perishable food for your event which we cannot cancel or return to our suppliers.□ Choose wedding gifts for each other □ Mailing announcements the day after The Crown Room at the Wellstead of Rogers agrees to be fair and reasonable if the cause of the the ceremony cancellation is an Act of God, death or other similar action beyond the reasonable control of the (bride-for-groom and groom-for bride) Responsible Party.□ Start putting together the seating plan FOOD & BEVERAGE MINIMUM & ROOM RENTAL FEES if you’re having a seated reception A Food and Beverage Minimum and Room Rental Fee is required for all functions at The Crown meal Room at the Wellstead of Rogers. The above Responsible Party(ies) agrees to purchase the Food□ Make arrangements for honeymoon & Beverage minimum and room rental fee amount listed on your contract for this function. This luggage after wedding minimum does not include tax, service charge, room rental fee, cash bar sales, valet parking, or additional rental items. Space is reserved for the times indicated on your Event Contract and is not on a 24-hour basis unless otherwise stated. The Crown Room at the Wellstead of Rogers reservesRESPONSIBILITIES TO ASSIGN the right to move your event to a room that is appropriate for the final number of guarantees. In the event that your function is cancelled for whatever reason by the Responsible Party or its□ Picking up flowers (if not delivered) representatives within 30 days before the function date, the food and beverage minimum will be□ Picking up cake (if not delivered) due and payable in full on the date of the cancellation. Service charges and Minnesota State sales tax will also be added to this invoice.□ Handling wedding cards and gifts during and after the ceremony PAYMENT POLICY□ Arrange for any food needed for the To guarantee the availability of your scheduled function, a payment of 20% of the projected Food ceremony participants on the wedding and Beverage Minimum and Room Rental Fee is required at the time the Catering Contract is day signed. If the desired function date is available, The Crown Room at the Wellstead of Rogers agrees to place a “temporary hold” on this date for a period of seven to fourteen (7-14) days to allow the□ Pick up dress or have it delivered Responsible Party sufficient time to finalize and reconsider their booking options. However, failure□ Finish and print ceremony programs to make the required 20% payment within this seven to fourteen (7-14) day period may result in this date being awarded to another interested party. The 20% payment is non-refundable. The payment□ Finalize seating plan and print place can be paid in the form of check, credit card or a combination of both. The deposit will count cards toward your final invoice total. 20 21
An estimated bill for the food and beverage amount will be presented for pre-payment within one any other outside desserts can only be provided by licensed bakeries and are subject to a two dollarweek of the scheduled function. Payment of the projected food and beverage amount is due in ($2.00) service fee per guest based on the confirmed headcount. Cupcakes or other desserts can becheck or credit card at least 96-hours prior to the function. Overpayment will be refunded within 90 brought into the Crown Room if prepared by a licensed bakery. There is a one dollar ($1.00) servicedays after the scheduled function by the Wellstead of Rogers accounting department. Direct billing fee per guest based on the confirmed head count for any desserts that are brought into the Crownis available for a business event with prior approval. Room regardless of if they need to be cut or served. There is no cutting or serving fee when the wedding cake or other desserts are purchased through our pastry department. The Crown RoomAny hosted alcohol, reserved alcohol, special bar tabs or additional entrees and charges above at the Wellstead of Rogers prohibits removal of food and beverages from the premises. If such isand beyond your final invoice prior to your event date will be billed following the conclusion of taken The Crown Room at The Wellstead of Rogers no longer assumes liability for items removed.your event. The amount billed following your event will be due and payable in the form of check or Any remaining wedding cake or desserts at the end of the event may leave the building. At thecredit card within 30 days of the invoice date. conclusion of the function all other remaining food and beverage become the property of The Crown Room at the Wellstead of Rogers.SERVICE CHARGE, GRATUITIES AND APPLICABLE TAXESA service charge of 18% on all food, beverage, rental, and service items will be applied to your GUARANTEESfinal invoice. The entire service charge is the property of The Crown Room at the Wellstead of Client must notify the Banquet Sales Manager of a Meal Count Guarantee no later than seventy-Rogers and The Crown Room at the Wellstead of Rogers can disperse the service charge at its two (72) hours or three (3) business days, excluding weekends, prior to your event by 12:00sole discretion. The service charge is also subject to a 7.275% sales tax, as is food, non-alcoholic noon. This number will be considered a guarantee and is not subject to reduction. Increase to your noonbeverages, and room rental fee. All alcoholic beverages are subject to a 9.775% tax. Service guarantee are subject to approval and maybe subject to surcharge.charges and all applicable taxes do not count towards the agreed upon Food and BeverageMinimum and Room Rental Fee. Day of Event Day Guarantee is Due (excluding holidays) Monday Preceding MondayFINAL DETAILS APPOINTMENT Tuesday Preceding TuesdayYou will want to schedule your Final Details Appointment for your event details a minimum of 120 Wednesday Preceding Wednesdaydays prior to your event date. These appointments are generally 1.5-2.0 hours in length and occur Thursday Preceding ThursdayTuesday-Friday during the hours of 9:00am-4:30pm CST. During this appointment you will detail Friday Preceding Fridayall of your event specifics including but not limited to; Timeline Specifics, Pre-Event Appetizers, Saturday & Sunday Preceding MondayFirst Course Soup or Salad, Dinner Entrée Choices, Dessert/Cake, Late Night Snacks, Alcoholic &Non-Alcoholic Beverages, Event Room Layout, Event Décor and Centerpiece Details, Entertainment, Otherwise, we will bill based on the preliminary number or the number actually served, whichever isInvitations and RSVP’s, Vendors and Contact Information, etc. You will want to use your Catering greater. Please see your contract for exact date and time.Contract as a checklist of items we will discuss during this appointment. Please do not print yourprograms, flyers, or event invitations/RSVP’s prior to this appointment without contacting the * You will need to provide the total number of Guests in attendance as well as a Final MealBanquet Sales Manager. Breakdown in Each Category (if you have more than one entree selection) by the due date indicated in your Banquet Event Order & Contract via phone or email.If you desire a food tasting, you will be invited to one based on the day of your event. Food Tastingsare $25 per person with a maximum of six (6) people total. This fee will be applied towards your COMPLIMENTARY AMENITIESevent Function Bill and event Food & Beverage Minimum. Food Tastings will occur 2-3 times yearly. • The set-up and take down of all tables and chairsYou may taste up to 3 Salads and 3 Dinner Entrees during this food tasting. Your Food Tasting • Ivory, Black, or White linen table clothsSelections are due fourteen (14) days prior to your Food Tasting • Glassware, silverware, and china • Ivory, white or black linen napkinsFOOD AND BEVERAGE SELECTION • Buffet serving piecesAll Food and Beverage must be purchased through the facility (with the exception of your wedding • Arrangement and placement of assembled favors and/or completed centerpiecescake or approved dessert). Outside Food or Beverages are not allowed in the facility or on the • Table Skirting: Black or Ivory, other colors may be available upon request.premises. Food and Beverage selection for a wedding reception must be submitted to the BanquetSales Manager sixty (60) to ninety (90) days prior to your scheduled event date. All other event FUNCTION ROOM DIAGRAMSmenu selections are due thirty (30) days prior to your scheduled event date. All events booked less To ensure proper set up, service and execution of the events, The Crown Room at The Wellstead ofthan thirty (30) days prior to the event must provide menu selection at the time of booking. The Rogers provides up to two complimentary diagrams. The first diagram must be signed by the clientmenu prices quoted and listed in the banquet menus are subject to change without notice. Definite a minimum of 14 days prior and the final diagram will be provided 4 days prior to the event.prices will be confirmed sixty (60) days prior to the event. You may choose up to two (2) separateentrees for the event as well as offer a vegetarian option and a children’s meal option; however each LIABILITYguest will be served the same plated appetizer, salad, starch, vegetable, and dessert. If you would The Crown Room at The Wellstead of Rogers reserves the right to inspect and control all privatelike to offer more than the two (2) separate entree choices to your guests, then a fee of $1.00 per functions. Liability damages to the premises will be charged accordingly. The Crown Room is notperson based on your final confirmed head count will be charged for the additional entrée option. responsible for any loss of materials, equipment, or personal belongings left in unattended and/orMultiple entree choices require a color-coded place/tent card for each guest, which the host is unsecured areas.responsible for providing. All color coded cards must be viewed, pre-approved, and signed off onby the Banquet Sales Manager. INDEMNIFICATION Responsible Party(ies) shall indemnify, defend and hold harmless the Crown Room at the WellsteadFOOD & BEVERAGE REGULATIONS of Rogers, its affiliates, and each of their respective directors, officers, shareholders, employees,All food & beverage served or consumed must be purchased, served and prepared by our food and agents from and against any and all claims, fines, liabilities, causes of action, losses, costs,service staff. All food & beverage must also be consumed on the campus of the Crown Room at damages, penalties, and expenses (including reasonable attorneys’ fees) to the extent arising outthe Wellstead of Rogers and served by the Crown Room staff. Wedding cakes, cheesecakes and of or resulting from any act or omission by Responsible Party(ies) and/or its guests at the function or any of their respective agents (collectively, the “Indemnifying Parties”) or any breach by any 22 23
Indemnifying Party of its obligations under this Catering Contract. at anytime. All guests must vacate the premises by at least 1:00 A.M. All entertainment, DJ’s, or bands may play until 12:00 A.M.DECOR AND RENTALIf the space is available prior to your scheduled event, you may decorate the room for your event NO SMOKING POLICY:within a scheduled time frame through the Crown Room Management at least one week prior to The “Crown Room” and all of the adjoining interior premises are Smoke Free, and we request andyour event. All outside vendors (florists, DJ’s, Specialty Linen Crews, Bands etc.) may arrive three solicit your cooperation and assistance to enforce this policy. Smoking is only permitted on the easthours prior to your contracted guest arrival time. If they need to arrive sooner, they must contact exterior patio of the “Crown Room”. Violation to this policy will result in a $300.00 clean-up chargethe Crown Room Banquet Center. Vendor deliveries must be scheduled one week prior to your per offense. The Rogers Police Department will prosecute all violators of this smoke-free policy.event. The vendor must contact the facility directly to schedule their delivery/set-up time. A fee of$30.00 per hour will be charged for deliveries not during the scheduled times. The above terms and conditions of this Catering Contract & Event Guidelines and Policies have been read and agreed upon by both.All decorations must be pre-approved by the Banquet Sales Manager. Any supplies may bedropped off three (3) business days prior to the event and listed in your Banquet Event Order. See FORCE MAJEUREyour Banquet Event Order for specific day and time. The use of staples, tape, nails, 3M strips, tacks, The Crown Room at the Wellstead of Rogers will not be liable to Responsible Party(ies) foror other substance to affix items to the wall or ceiling or Crown Room furniture is not permitted. any delays or failure in performance of any obligation under this Agreement resulting fromConfetti, glitter, feather boas, bird seed, silly string, potpourri, river rock, and open flame are not circ*mstances beyond its reasonable control, including, without limitation, acts of God, riot, war,permitted on the premises. Violation to this policy will result in a $300.00 clean-up charge per terrorism, civil unrest, labor disputes, outbreak of illness or other public health event, natural oroffense. man-made disasters, declaration by the United States of America of a national emergency, or any law, order, or requirement of any other governmental agency or authority, and for so long as theAll candles must be enclosed and have a mirror or some object underneath them to protect the performance of any such obligation is prevented or delayed by such cause; provided that the Crowntable linens. Our Crown Room Staff will light the candles just prior to guest arrival, if needed. Room at the Wellstead of Rogers notifies the Responsible Party(ies) of such disability and resumesPlease provide two long-handled lighters. performance as soon as possible following removal of the delay.All items (gifts, decorations, centerpieces, etc) must be removed from the facility at the conclusion NOTE: The Wellstead of Rogers will have no responsibility to perform under this Agreement whenof the event. The Crown Room at the Wellstead of Rogers is not responsible for any items damaged prevented by reasons of Acts of God, strikes or any reasons beyond its control.during set up or tear down or after an event. Any items left behind will be kept for two weeks or ashorter period as determined by the Crown Room at the Wellstead of Rogers and then disposedof. The Crown Room at the Wellstead of Rogers reserves the right in its sole discretion to chargean appropriate set-up and/or cleaning charge if the condition of the room requires an unusualamount of work before or after the event. The minimum charge is $50.00 per hour. The ResponsibleParty(ies) is responsible for any and all damages done to The Crown Room at the Wellstead ofRogers’ premises by their guests at the function.ELEVATED STAGE AND/OR PORTABLE DANCE FLOOR OPTIONSThe Crown Room at the Wellstead of Rogers can provide an elevated stage for the wedding party orsimilar applications, in addition to providing the portable dance floor. These are optional featuresand the agreed upon additional fees for these amenities will be listed in your Banquet Event Order.The rental of these items do not count toward your Food and Beverage Minimum.VALET SERVICEThe Crown Room at the Wellstead of Rogers offers valet parking service through an outside vendoras an optional amenity for events. The cost for valet parking is based on your volume, numberof guests, and length of time. Complimentary coat check will accompany all valet services for themonths of November-March. The use of this service does not count towards your Food and BeverageMinimum. The Crown Room at the Wellstead of Rogers is not responsible for any acts or omissionsrelated to services provided by the valet parking service.SECURITY GUARDAlcoholic beverages will not be served to minors. All guests, including the entire wedding party,must have proper identification. We do check I.D’s on your event day. We will not serve alcohol toanyone under the age of 21. Minor consumption will not be tolerated. All questionable guests willbe required to provide proof of age prior to being served alcoholic beverages. Predicated uponthe average age of the scheduling party and/or guests, The Crown Room at the Wellstead of Rogersreserves the right to demand that a security officer be on the premises to assure under-age drinkingdoes not occur.The cost for providing a security officer would be $50.00 per hour and payable by the responsibleparty of the function. The serving of alcoholic beverages will terminate by 11:15 P.M., or earlier ifdirected by the function’s Responsible Party. The Crown Room reserves the right to close the bar 24 25
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